Westlakes Engineering Limited, Junior Administration Assistant, Whitehaven

Job description:
Reception and general office duties, including
• Greets and directs visitors to the office
• Answers and directs incoming phone calls and emails to the correct person or department
• Collection and delivery of daily post, plus organisation of couriers
• Prepares, proofreads, and formats documents for review and approval/issue
• Inputs, updates, and maintains information in company database
• Maintains paper and electronic filing systems
• Takes and prepares minutes for meetings
• Coordinating office upkeep incl. maintaining boardrooms, ordering catering, ordering office supplies etc
We are considering candidates with:
• Previous experience of an administrative role in an office setting;
• Strong time management and organizational skills;
• Effective communication skills (written/verbal) with all levels of staff;
• Excellent computer skills and proficient in MS Office programs (Microsoft Word, Excel) with interest and ability to learn new systems;
• The ability to work within a team and independently;
• Ability to follow detailed instructions to ensure accuracy in your work;

Hours
• Initially maximum 25 per week spread over Monday – Thursday

Essential skills and requirements:
Previous experience of an administrative role in an office setting; Strong time management and organizational skills; Effective communication skills (written/verbal) with all levels of staff; Excellent computer skills and proficient in MS Office programs (Microsoft Word, Excel) with interest and ability to learn new systems; The ability to work within a team and independently; Ability to follow detailed instructions to ensure accuracy in your work.

Working pattern:
25 hours. Flexible hours Monday – Thursday.

Hourly rate of pay:
National Minimum Wage

Job placement location:
Whitehaven